Mirror all bullets containing a certain # or @ at once

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    Frank (Workflowy Support)

    Hi Jeroen!

    You can currently select all the lists you'd like to mirror by using the Alt+Click keyboard shortcut, one at a time... and then you can mirror those items selected by using the Alt+Shift+M shortcut and then pasting wherever you want (Ctrl+V)

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    Jeroen van Houten

    Thanks for the tip!

    I still wouldn't mind a solution that doesn't require me to do something 'one at a time', but this is nonetheless a welcome improvement over what I was doing.

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    Justin Volden

    Have you tried using backlinks rather than tags? I have a node called "Agenda" with sub nodes such as Today, This Week, Next Week, etc.. I have a Separate calendar node with sub nodes that are dates or months.

    When I am working on something I can backlink it to the agenda or calendar items to "collect" up those tasks/notes. With the new create a node from a link this works really well. I can go to the Next Week agenda entry and see everything that has been back linked to it in a single summary. What really great is it uses the mirror feature as well so you can update things right from this summary!

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    Justin Volden

    As a quick additional note. If you back linked everything to a node called "Today" rather than use a tag called #today you can then visit the Today node to see the mirrored/linked nodes, but you can also mirror the "Today" node itself anywhere else in your Workflowy world and see everything linked/mirrored to it. 

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    Jeroen van Houten

    What you're saying sounds interesting, and I'm trying to understand exactly how your system works. Let's say you make a dentist appointment for Monday next week, where would it go in your Workflowy, what would the node itself look like exactly, and how does it resurface when the day arrives?

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    Justin Volden

    Yea, my examples above were boiled down trying to use the idea of #today like tags. My system is all based around daily nodes/notes within a "calendar". Every node in the calendar is a date I can link to, but is also a Workflow Date I can use in searches. 

    I do the majority of my capturing into a daily node and link them out to other nodes. I end up with a daily journal of sorts and other ares in my Workflowy doc become "collections". As a note, I just came back to Workflowy after the Link 2.0 update, I have been using Obsidian note where the idea of a daily notes and a web of back linked content is central to most systems of productivity built in it. The app was built with daily notes and backlinks as fundamental structures so that heavily influences what I am doing here.

    I do a cleanup or review multiples times a week and will sometimes move notes from the daily node to another area if it makes sense to do so. But for the most part I live things in the daily node and when a collection, such as a project, is no longer needing to be front and center I move it to an archive node. All my content is curries away in daily nodes/notes and the object to view it all is tucked away in archive.

    Here is link to a shared demo I made. Unfortunately it appears backlinks don't work in a shared list, I assume for security since it could mirror content from outside what you shared. But maybe it will help show what I am trying to explain. 

    https://workflowy.com/s/demo/z1hDSVzzuXuu4gAV

     

    After the wall of text to answer your question:

    • I would likely log it in my daily journal after making the appointment. however one great thing with backlinks and this idea of having collections is you could capture it anywhere really.
    • Once captured I would add a backlink to the date the appointment is on (personally I also add things like this to my calendar for reminder notifications). I know my original example had things like today and next week, I don't use it that way. I aways use hard dates, can always update them to a later date if needed. Of add another linked date to the node so you can visually see how many times you have pushed it off :P
    • When I look at that date in my Workflowy calendar I will see the back linked node about the Dentist appointment.

    I find it easier to approach it this way rather than jumping around my note structure while trying to capture. I can stay in one place staying focused and "collect" the info into the "right" places through backlinks. n

     

     

     

     

     

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    Jeroen van Houten

    Thanks a lot for your explanation and the demo (backlinks were working in the demo for me btw!), I feel like I get it now, and it looks intriguing! I'll try it out over the next while and see if it works for me :)

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    Jeroen van Houten

    I have a small question; in your 'Calendar' bullet, how do you create the individual bullets for each day? It seems like creating them from the mirroring menu doesn't work (Workflowy then doesn't recognize it as a date), so that means you'd have to add the dates in the month bullet one by one, right?

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    Justin Volden

    Yea, I have an open feature request to make dates their own built in object that can be "date tagged" or back linked to without needing extra maintenance on the past of the user. Making dates a built in "collector" of sorts where each date is it's own pre-existing node you can go to and see everything associated to it.

    • Tasks associated through date tagging
    • Notes associated through back linking
    • and hopefully eventually any recurring tasks that will occur on that date. 

    I do currently manually create the calendar..... Ended up being 10 minutes of mindless typing to build it out through April. At some point I'll spend another 10-15 minutes extending it out. Not great by any means, and I'm still tweaking things as I go and learn more about what is working for me and what's not. 

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    Jeroen van Houten

    I looked at your post and upvoted it; that would be useful.

    But unfortunately I think right now this system won't work for me then, since I sometimes want to date something to way into the future (as in, several months and very occasionaly even years).

    Right now my system is as follows:

    • All tasks get a date attached to them, which should be the day I want to work on / complete those tasks. I write that date in the bullet, and Workflowy autocompletes it for me as a Workflowy date.
    • For recurring tasks, I add 'Recurring every [...]' as a note to the bullet.
    • Then every evening, I search Workflowy for 'tomorrow', which brings up all the things I want to do tomorrow. Then I mirror-copy these to my 'Today' bullet so that the next day, I can simply go through this Today bullet.
    • When completing non-recurring tasks I simply Ctrl+Enter them as complete, and when I complete a recurring task, let's say a weekly recurring task, I write 'next week' which Workflowy then autocompletes with the correct date, and delete the mirror (but keep the original).

    Also, the place where all of these tasks live is dependent on what the task is. For instance, a task to schedule a dentist appointment I would put into Personal -> Health (and sometimes, when a bullet like Health gets too cluttered with tasks I will put them all under a Tasks bullet within Health).

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    Max Yakin Bozek

    @Justin Volden, When visiting your link it says "Sorry, the page you’re looking for is no longer being shared or you don't have permission to access it."

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