Snooze

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    Frank (Workflowy Support)

    Hey Ben,

    This sounds like an interesting feature to have in WorkFlowy. Many folk, myself included, have a GTD-esque tickler file/ calendar in WorkFlowy to push items to the future. One can also have a tickler file for individual projects. Also... if one throws a bit of Kanban into the mix, you could have a "Waiting" stage. 

    What use cases are you thinking of? Maybe for items you want to keep in a consolidated project outline without extracting elsewhere? I'm sure there are a bunch of applications where this would make sense. What did you have in mind? Mainly automation?

    I'm thinking about how this might affect search. Would snoozed items be hidden from search? 

    > I’ve been thinking about whether it might be possible to simulate this snooze concept independently of a core change to WorkFlowy.

    Maybe tag items for a future date (#2019-09-25) and complete them. Then daily you do a search for all items with today's date tag (with completed items visible). Un-complete those and tag them with a tag like #today.

    @rawbytz has a couple of tools that would automate the above. If you ask nicely, he may create a script that you could just activate once a day.

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    BEN CROWL

    In my case, it’s pretty much GTD-esque as well. The difference from where GTD keeps tasks in context lists (@home, @work, @groceries etc) mine are organised into projects. So my actions are nested within a project (along with relevant reference notes).

    One example is an offsite day that is scheduled with my team. So the project is “Offsite day”. Many of the tasks leading up to actual day are listed and doable in any order (organise venue, organise catering, confirm presenters and topics etc), along with follow-up actions that can only be completed afterwards (update our documentation, send out links to slide decks, schedule in next date, feedback to exec team etc).

    In this scenario, why I’m after is a way to make the “afterwards” tasks hidden until the day after the offsite.

    There are alternative ways to achieve this, as you’ve suggested. But the concept seems general-purpose enough that I thought I’d raise it.

    Thanks for the quick response.

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    Frank (Workflowy Support)

    Aaah, got it.

    Within GTD "contexts", this kind of feature makes perfect sense. BTW, I have logged it as a feature request to discuss with the team when the opportunity arises :-)

    Expressing use cases like this make it easier to pitch/ seriously consider. And if there are multiple use cases that other methods cannot do justice to, this would be seriously worth considering. We all know how useful snoozing emails are!

     

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    Earl N. Richardson

    Ben & Frank, 

    I'm replying a year late to your post, but here's something I do that may answer your question (from a year ago).  I got the idea from the GTDNext software app, and I think it works well for projects in Workflowy.  And like many Workflowy workarounds, it's not an automatic thing, but it's a simple manual step, and it relies on Workflowy's great search function. 

    If I have a project, I list the steps in my project, and then assign progressive symbols to each task in order (I use "ns" to symbolize a GTD Next Action.  I would include my tag with the project name in each step. So my project list would look like this:

    #Project   1st Task    n

    #Project   2nd Task   nn

    #Project   3rd Task    nnn

    #Project   4th Task    nnnn

    And so on.  I can list as many tasks as I like.  And if some tasks don't need to be done sequentially, (they can be done in parallel) then I can just give them the same number of 'Ns'.  

    Then later when I'm starting the project, I search in my Workflowy Search bar, for "Project Name" (whatever you've named it).  And then enter sequential 'Ns'.  So my search may look like: "Project" nnn.

    And I can use the 'Minus' symbol in the Workflowy Search Bar, to ID only the 1st, or 1st, two, or 1st 3 tasks, and "snooze" the rest.  To do that, I enter into the Search bar:

    "Project" -nn

    That will list only the first step (my GTD Next Action.)  Or, if I enter "Project" -nnn, that would list only the first two steps, and so on.  I can list any number of desired steps in the project that I wish, and essentially snooze the rest.  

    And you could also do that function with Workflowy's new Date feature - search for the date, along with "nnn", (or "-nn",  if you want to display only your first task to do on that day.)  

    And btw, the only reason I found your post a year late, was that I wanted to check in and ask about snoozing bullets in Workflowy.  Frank, is the Workflowy team making progress on a formal way to snooze bullets?  If so, any idea when that might be rolled out?

    Thanks!  -  Earl Richardson

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    Frank (Workflowy Support)

    Hi Earl,

    The team already has access to a snoozing feature... and it works well, except that we need to think this through properly... because there is always the potential of deleting parent lists that have snoozed items therein... We shelved that particular feature to focus on images, etc. We will soon return to date-related features and snoozing is right up there in the bundle of fixes and features :-)

     

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    Ivan Linhares

    Hey Frank and team, is this part of any new releases you are planning? Thanks. 

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    Frank (Workflowy Support)

    Hi Ivan,

    We don't have this on our radar for release. This is what the team is focusing on at the moment:

    https://workflowy.com/updates/

    And the last couple of posts here will tell you more specifically what is about to be launched:

    blog.workflowy.com 

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    Matt

    Frank, 3 years ago you said precisely.... "We all know how useful snoozing emails are!"  Although I can respect the multitude of ways this can be used in managing projects, I'd like to posit that though I manage projects, I also just have a huge variety of items I need to do daily to support daily or weekly activities that I don't have or want to take the time to organize into a project, or project 'codes' as was recommended above as a workaround.

    Instead, I may have a need to do something in a few days that I want to jot down and just snooze to pop back up after a set amount of time, rather than picking a date (although allowing to set a date would also be nice, though not as critical as justr time snoozing... like, as you said, in email snoozing... which I use regularly, as do MANY MANY of us). 

    I do think this would be a better feature than anything project mgmnt oriented which was recommended above, at least for the everyday user.  Having an interactive month/week style calendar feature to the right to be able to drag n drop items to would be beneficial as well.  But, 1 thing at a time.

     

     

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    Frank (Workflowy Support)

    Hi Matt, the comment from 3 years ago was made by another staff member. I took over their profile.

    We have snoozing on our list. It's not something we're immediately focusing on, though.

     

     

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