One clear 'to do' list

Comments

17 comments

  • Avatar
    Erich

    I need the same

    There's a workaround with an CSS Style, but nothing for the app.

    4
    Comment actions Permalink
  • Avatar
    Adam Pearson

    I'm using the desktop app with OmniFocus.

    It would not take a massive number of new features in WorkFlowy to duplicate the essential functionality of OmniFocus.

    All those features are already in this Feature Requests forum I believe:

    • date
    • time
    • reminders
    • recurring items
    • defer
    • lockable templates
    • flat (non-nested) list display per tag/search term

    These could be implemented without necessarily making WorkFlowy more complicated for people who don't want to use those features.

    4
    Comment actions Permalink
  • Avatar
    George Jardim

    The ability to “assign” a note to another note without necessarily copying it, would be the greatest enhancement of WorkFlowy. Ms. Toksvig in the post above, hit the nail on the head.  

    Although in WorkFlowy you can apply a Tag to relate one piece of text to another, when you click on that Tag you are presented with a confusing hodgepodge of items at different levels in different hierarchies. Although they all are visible and relevant,  they don’t present a coherent view of the topic.

    If you could “assign” any note to a topic, (a Topic being the highest level of info in a note file hierarchy) perhaps by means of a selectable drop-down list of topics, thereby creating a link, then when you open that topic you would be able to see not only those items which are native to the topic, but also those which were “assigned“.  (At any time, you should also be able to “un-sign“ a note from a topic).   Duplicating a given note under more than one topic so you won’t forget, is a poor substitute for this kind of linking, and becomes an information management nightmare.

     

    This was the killer feature of Ecco Professional, in my opinion the best personal information manager ever for Windows. There hasn’t been any equivalent App for Mac, and in any case Ecco is now 30 years old. WorkFlowy could be that killer up.

    7
    Comment actions Permalink
  • Avatar
    Miss Jenifer D Toksvig

    What Mr Jardim said. Exactly that.

    3
    Comment actions Permalink
  • Avatar
    Michael Gerkensmeyer

    The solution I have used is hashtags plus FlatFlowy from Rawbytz. From his website: "FlatFlowy is a bookmarklet that hides the “breadcrumb” header, removes indentation, hides parents, and (optionally) hides notes. The result is a simple, flat, distraction-free list when searching for tags or text in WorkFlowy." Works great and nothing to install if you're behind a corporate firewall.

    5
    Comment actions Permalink
  • Avatar
    Marc Cools

    The deepest node could be colored and the parent nodes could be grey scaled. You keep the context but instantly see the (grand)child note with the to do information.

    3
    Comment actions Permalink
  • Avatar
    George Jardim

    Let me see if I can make the need for “Assigning” notes to other notes clearer:

    I have a list called “Out” in which I put notes that I need when I go into the city.  That way I’m able to make sure my city trips are productive.

    Suppose that I also have a List or Topic called “Bank”.  Into “Bank” I put a note which goes, “Account doesn’t balance.  Try again.  Meet with Vice President in person if necessary and sort out”.  That note needs to stay in “Bank”, so I’ll remember to try balancing the account again when I look at my “Bank” Topic, but if I don’t see it when I print my “Out” Topic to go into the city, I’m going to miss an opportunity to fix the problem in person and waste a trip.  I could copy the note to “Out” so I won’t forget, but now I have two notes of the same thing.  If I change one of those notes after my meeting, I’m going to have to remember to change the other one too.  Might be ok for a few notes,  but not ok when you’re running many Lists or Topics with many notes which depend on one another.  Duplicating notes will soon produce an unmanageable mess.  Tagging is only slightly better.  If I tag notes in many different Lists or Topics “#out”, when I print that “#out” tagged list, I’m going to also have a disorganized collection of notes at different levels in different notes.  Impossible to follow, and impossible to re-arrange into some readable context or order.  Solution:  As an example, I need to be able to “Assign” any note to my “Out” list, so that when I Zoom my “Out” List or Topic, I see not only the native notes that belong there, but also any notes from other Lists that were “Assigned”.  Now I have a concise and reliable view of what to do when I make my city trip.  FLatFlowy is a possible external solution, although I’ve heard that if you change anything in a FlatFlowy view, you can corrupt your WorkFlowy data.  Haven’t tried it, but will.  I can’t emphasize too much that this is going to be a vital and must-have feature if WorkFlowy is going to be a killer app. It’s very easy to quickly accumulate a few hundred notes.  I have more like 10,000 from older software, which I’d very much like to keep in one place instead of the confusion of switching back and forth to WorkFlowy.

     

     

    1
    Comment actions Permalink
  • Avatar
    George Jardim

    Continuing from the above:  

    I don’t think I’m different from lots of people who hope to use WorkFlowy as their central info store.  Absent the “Assign” functionality though, It would be hard to stay with WorkFlowy because of the inability to see my information in useful views.  That said, I admire the team and what they’ve produced so far.  I wish them every success.  Hope they can make Assign happen.

    1
    Comment actions Permalink
  • Avatar
    George Jardim

    A later and valuable update would be to make “Assignment” automatic, based on “Rules”, as in Apple Mail. If a note contains a certain keyword(s) it automatically gets Assigned to a certain other topic.  (I’ll also need to be able to move notes up or down into a useful order or sort them).  Now THAT functionality would make WorkFlowy the must-have app of note-taking and information storage.

    1
    Comment actions Permalink
  • Avatar
    Marc Cools

    @George Jardim : I think you should use tags for your problem. A tag #out and a tag #bank.

    I suggested in an other post to nest tags so that you can link tags together.

    I sort my list in projects. Main is the companies (+ private & people care), second is the buildings, third is the projects I have to do for that building. I also have a general project for each building called 'tasklist' witch contain every job that's not part of a project. Then I tag the lines for persons, places and so on. I also give them stars for priority (*** = now, ** = this week, * = when I have additional time, no star = plan later) and for follow up I use &*** (=follow up today) &** (= follow up this week) &* (=follow up this month). This way all is sorted in projects and the tasks pull's out what you have to say, to do and so on. Works fine. I only miss the selection possibility of 'no tags' and 'containing not the string *'

    I also have date tags but it doesn't has any added value like for sorting, calculating time left and so on. I hope that will come.

    It's my opinion that the lists works fine but only strong selection possibilities and a data solution is necessary to make it perfect.

    1
    Comment actions Permalink
  • Avatar
    Ryan

    I think George Jardim's idea has some overlap with the idea at https://workflowy.zendesk.com/hc/en-us/community/posts/115011849566-May-I-link-from-another-list

    I too have this problem. I have my all my goals/tasks in a tree structure, with subtasks for the individual steps for completing that bigger goal or task, with this repeating sometimes several levels deep. This structure is different to the order I'm going to tackle these subtasks, or what I want to have as individual items or subtrees for today's ToDo list. I want a second list with just some of the sub-trees or leaf items which I can order separately to the primary structure. Like others have said, I want to have the item appear in more than one place, but not as a separate duplicate. It should remain tied or linked in some way, like folder aliases in macOS, or symlinks on linux. In fact, I thought about replacing Workflowy with a simple macOS folder in List View in the Finder, and creating lots of folders inside of it for the bullet items. Then I can have aliases, or even Smart Folders (a folder whose contents is automatically generated as links to other items based on a particular search). But unfortunately, macOS doesn't allow expanding the contents of folder aliases or smart folders.

    What about this for a work-around: use two workflowy accounts and Share items from one account to the other. Then you can restructure the shared items in the second account however you like. Unfortunately, I found you can't update the topmost level of the shared item in the second account. You can change its children but you cannot Complete, Rename or add notes to the top level of the shared item in the second account. 

    3
    Comment actions Permalink
  • Avatar
    George Jardim

    Ryan, I think you and Ms. Toksvig are expressing the same need that I have.  Your description of the problem is quite clear. If the WorkFlowy team could just get this functionality done, I for one would consider using WorkFlowy exclusively as my information store.  As it is however, 25 years of work and experience are in Ecco Professional, running under Windows / Parallels on my MacBook Pro.  I can only keep a small subset of current notes in WorkFlowy on my iPad / MacBook Pro at a time, because of the immense workload of keeping things straight in the limited WorkFlowy environment.  In reality, because of the need to be mobile, I’m constantly without vital historic information, and when I get back to the office, I have to manually transfer data back to Ecco, before I can continue with a project.  Either that, or miss new information, or fail to anticipate older but still critical information. WorkFlowy is elegant and easy to use, brilliant for jotting down ideas.  But without the functionality we’re discussing, it’s going to be hard for Workflowy to distinguish its usability from Evernote or any number of its look-alikes.  On the other hand, incorporating the ability to “Assign” ot “Link” information would make Workflowy the “Must Have” Information Killer App.  Admiration and best wishes to the WorkFlowy team. 

    0
    Comment actions Permalink
  • Avatar
    David Knell

    @rawbytz, when you say your "hotlist" idea would allow you to "sort" items, are you saying that you would be able to reorder bullets in some custom way that's only visible in that view but that doesn't change the normal WorkFlowy ordering? If so, YES PLEASE!!!

    2
    Comment actions Permalink
  • Avatar
    George Jardim

    Sorted Hotlist:  I agree completely with David Knell.  YES PLEASE!!  I’d like to be able to produce a Hotlist of items ON THE SAME LEVEL even though they may have originated as sub-notes of other notes, AND sort them.  That’s the kind of list you grab and go to get urgent stuff done.  That would be a game-changer for WorkFlowy.  Better yet would be the ability to “Assign” or “Auto-Assign” notes as in my previous comments.  

    After many months of struggle, I’ve had to give up on WorkFlowy as my main notes source, and go back to using it just to make a few notes at a time and transfer them to my Ecco desktop App.  It’s just been too much of an unnecessary workload to manage Workflowy as my go-to notes source, because of its severe limitations.  I haven’t lost hope, and will continue to monitor this site.

    1
    Comment actions Permalink
  • Avatar
    Deekshith Rao Juvvadi

    Possible solution:

    Why not have a separate list for Todo / Today / This week list - with task name & URL to the relevant sub-tree or leaf node for each entry as an entry in the list?

    This way, sorting the list items doesn't affect anything in the main tree. May be, such a list can be created at the home page level, along with other main projects / areas of life. 

    Navigation between list and main tree:

    • When in edit mode - click Alt and then use Alt+Left Arrow to go back and Alt+Right Arrow to go forward in the browser tab history
    • To get back to edit mode - click Esc (don't do it twice because it will take to WF search bar the second time)

    Catch:

    Of course, getting the URLs when using Desktop or mobile version would be difficult / not possible, but it works in the website at least. 

    0
    Comment actions Permalink
  • Avatar
    David Knell

    That's a good idea, Deekshith Rao Juvvadi. Thanks!

    1
    Comment actions Permalink
  • Avatar
    Ryan H

    Would anyone be open to chatting about this?  I'm working on a plugin/extension to enable this time of task management.  But before building, want to make sure I incorporate some of the feedback here.  You can reach me at ryeguy_24 at yahoo.com. 

    0
    Comment actions Permalink

Please sign in to leave a comment.