Dates, Reminders, and Calendar Integration

This is our most requested new feature.  We're working on it and hope to have it available soon.  

There is a way now to create reminders in iOS:

http://blog.workflowy.com/2015/12/22/workflowy-ios-reminders

Also, one of our users has written a guest blog post with an alternative solution:

http://blog.workflowy.com/2014/04/24/workflowy-tip-dates-for-easy-filtering

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33 Comments

  • 1
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    aporges

    Reminders would be great! Also, Outlook365 calendar integration if possible.

  • 14
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    Michael Hayes

    1 vote for google calendar integration

  • 8
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    Samuel Radcliffe

    This is almost a year old. How about an update?

  • 11
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    Steve Rabin

    Google calendar integration would be AWESOME!!!!

  • 5
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    Jere Greene

    Have you considered creating a list (in WorkFlowy, of course) of all the suggested uses and applications users have submitted. I have spent quite a bit of time digging out nuggets that are valuable, but locating them has been quite an exercise. A list with hyperlinks to the information would be valuable. Great Program!!!

  • 5
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    rawbytz

    My Chrome extension "WorkFlowy to Google Calendar" creates a GCal event out of a WorkFlowy bullet in 2 clicks, uses Google's Quick Add engine to parse dates and location... also puts a link back to the node in the event note.

    https://chrome.google.com/webstore/detail/workflowy-to-google-calen/jgcnopjghjlddcncaiohpbchlojdhgde

  • 1
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    Scott M.

    +1 for Google Calendar integration

  • 0
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    Mmiller1066

    Just curious if you had an update on date support as it's been mentioned as "being worked on" for awhile. My team at work won't move to Workflowy until it's implemented. Thanks.

  • 1
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    Amir Masoud

    Wow, great to hear that you are working on it 👍🏼

  • 1
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    Akash Saxena

    i've been waiting for this feature for quite long now.

    once the ideas are dumped on the workflowy, i need them on google calendar as i put a deadline for each idea to follow.

    sorry to say but i have slowly started migrating to alternatives like GQueues

  • 6
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    Chris Cannon

    I use two products together that use an outline tree structure: Workflowy and Todoist.  

    Workflowy doesn't have dates, reminders, calendar, priorities, and attachments but it is the perfect uncluttered outliner with relatively unlimited nesting - ideal for project organization with lots of detail.

    Todoist doesn't have unlimited nesting and is limited to dates, reminders, calendar, and priorities (with attached memos). It only has 3 levels of nesting and is not ideal for organization of anything other than tasks and some high level project organization.

    I use Workflowy to build the forest and plan the details with just enough spread out where I can see it. - I use Todoist to block the distractions and the complexity - so that my mind is clear of the clutter so that I can execute, and stay focused on just the trees that need to be dealt with right now.

    I'm already using both as separate pieces to complete what each lacks on its own. I link the two using URL's so they are cross-referenced but this is time-consuming and complicated.

    The marriage of the two would result in the ideal tool.

    Thanks for the great work.

  • 0
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    Workflowed

    I truly hope you are planning on supporting native iOS/Mac/iCal calendars and not just Google calendars. Google only would be a deal breaker for me, and I guess many other users of Apple products.

    Also, can I suggest, rather than adding as all-day events, that there is a way to add them to specific times of the day as you would any calendar event. That allows for much better day planning (see Fantastical or 24me for example)

    Many thanks in advance if you implement these, but also a very grateful tip of the hat for already having produced a great product!

  • 1
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    Eric Schultz

    GCal integration would be nice. At a more general level though having Reminders is essential; and an API to integrate with other services (IFTTT, Zapier, and CloudHQ are the ones I'm looking for). 

    I know it's hard to change things once people are used to them, but @ could be expanded for dates, so if it's formatted @YYYYMMDDhhmmss or @YYYY-MM-DD_hh:mm:ss or something of the sort then it would become a reminder.

  • 1
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    Jacquelyn Hawkins

    When is this happening? is this still going to happen? 

  • 1
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    Jonathan Moore

    I would love an integration with Zapier and my todo app (Todoist). Would be an amazing way to capture tasks to be done (Todoist) and have them populate a list in Workflowy to capture the progress on each task.

  • 0
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    Bv67

    Love Workflowly! Cant wait for the dates / calendar functions which will pretty much make this the best to do task manager in the market! I work in HR where each task is complicated for n reasons yet every task is as important with deadlines and sadly every task has to re-priortized since each day is guaranteed with surprises. I am unable to use workflowly without date. I tried user improvisations but they dont make it work without calendar integ. Cant stop the war without this folks :). Appreciate the dialog though on this function and your current effort on it!

    Edited by Bv67
  • 0
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    David Friede

    For me personally, there are a few things related to dates that would make Workflowy incredibly awesome:

    1. Some sort of calendar selection widget at the end of the line that allows you to select a date and assign it to the node. Like a little popup that shows the current month calendar with arrows that allow you to jump between months.

    2. Search operators such as "overdue", "today", "tomorrow", "this week", "next week", "this month" etc, to allow you to focus in on particular time frames. In addition, something like reserved "system tags" based on these search operators so we can create our own clickable "menus"; e.g. #overdue, #today, #tomorrow etc...

    3. Change of colour for an overdue date would be nice.

    That's about it. I believe this implementation would fit in nicely with Workflowy's simple minimalist approach but provide significant functionality to manage tasks an deadlines with dates.

    Don't need calendar integration, reminder alerts etc at this stage. The above would be a fantastic start!

     

    Edited by David Friede
  • 0
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    Samuel Radcliffe

    @ David Friede

    #1 can be accomplished using an AHK script. Google it.

    In #2 do you mean that workflowy would read the date you assigned and then automatically create the 'system tag'? That would be awesome.

    To your list I would add an ability to sort by date (or any tag for that matter)

  • 0
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    David Friede

    @Samuel Radcliffe

    Re #2: I currently have a node at the very top of my hierarchy (like lots of other people) which is something like this that allows me to filter on what I need to based on tags I've assigned:

    * #today #thisweek #someday@waiting

    It would be great if workflowy would recognise the #today tag and show all items that have been tagged with today's date. Similarly the #thisweek tag would show all the items in this week (and so one for #thismonth etc). i.e. the tags become date-aware. The thinking is that these would be "system tags" that workflowy knows and you can use them in the search field as a search operator as well as using them as a tag in your notes.

    Thanks for the AHK script idea. I'll look into it.

     

  • 1
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    Thomas Veulemans

    Hello Sasha! Any news regarding progress and when we can expect a first implementation? There was a blog post early May that did manage our expectations re. timing of implementation... but I guess we'd love some visibility (or at least some confirmation that this is still in the works).

  • -5
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    Clarke Beaudry

    Please keep it simple and don't add calendar, date integration.  

    Plenty of apps for that.

    Workflowy is for notes.

  • 2
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    Tibi Dumitrescu

    When will this feature be available? I am not expecting an exact date, just something like next week, in February or mid 2017 type of fuzzy dates.

     

    I would use the dates for a the following reasons:

    1. For periodic reports. I have to report what I have been up to periodically. Right now I am going through e-mails and Workflowy lists and ask myself "when did I work on this?". It is unreliable. I would like Workflowy to automatically add a "completed date" and a "last updated date" tag and to be able to filter by any or both of these tags.
    2. For doing stuff on time. I would like to be able to use Workflowy to prioritize my work. Setting up a due date would be great. I would like to be able to view items that are due this month or next month, this week or next week, today, tomorrow, or any other combination. This way I can focus on the most urgent stuff and leave less urgent stuff for later.

    I don't care much about reminders, but I can see how other people could use it. I would just ask that, if you have an implementation where reminders are automatically created (i.e. based on the due date), please have the ability to disable them as well.

     
  • -1
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    Clarke Beaudry

    I don't think people want a bunch of difficult features.  I hate the fact that I cannot type # or @ without some crap popping up.

    With Ecco Pro one could add fields with ease and flexibility through columns, drop down lists, etc., but you need relational database underpinning to do that well.

    Please keep WF simple.

     

  • 0
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    Tibi Dumitrescu

    I am not suggesting something difficult. Something like the @ or # labels will work just fine. I could filter by those tags and get what I want.

    BTW, I do not consider the list that pops up when typing @ or # as crap. But on the other hand I do not use e-mail addresses in Workflowy. I can see how @ could be a problem when using e-mail addresses.

  • 0
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    Matthieu Bosc

    Hello,

    Could we have an estimated date for this feature?

     

    Regards,
    Matthieu

  • 2
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    Samuel Radcliffe

    I have given up waiting, and have moved on to Dynalist. Loved Workflowy (Pro) but I can use Dynalist in exactly the same way, or I can use it in a more complex way to take advantage of its greater feature set, including dates. Until recently Dynalist performance (speed) did not match Workflowy's but without a lot of fanfare that has been fixed. Sorry to go Workflowy but the lack of development has given Dynalist an opening to create a superior product.

  • 0
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    Akash Saxena

    @Samuel,

    does Dynalist support two way Google calendar integration ?

    i moved from workflowy to GQueues only for this - and GQueues does this perfectly !

    but Dynalist with this feature will be awesome !

  • 1
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    Samuel Radcliffe

    @Akash to my knowledge Dynalist does not yet support integration with third party calendars. Even though I am not a developer, I am guessing that would not be a hard problem to solve.

  • 0
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    Matthieu Bosc

    @samuel,

    Wow, didn't know that one, I'm trying it and it looks awesome, thanks!!
    Now, you can put a date, but can you have a reminder? Like, if you put a date, you got an e-mail when you reach the date...?

    Thanks anyway, I'm going to use it.

  • 0
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    Timothy Jannace

    If you guys made an API call to get entries it would make it a lot easier to integrate your app with other software. This does lead to the infrastructure challenges of course... Namely throttling API consumers. But the call itself (like Workflowy) would be very simple. :D

    Properties to return:

    1. Name : string

    2. Completed : true/false

    3. Created Date : datetime

    4. Last Updated Date : datetime

    Allow these filters:

    1. Completed : true/false

    2. Created Date : datetime

    3. Last Updated Date : datetime

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